Vendor Application

 

CASCADE GEOGRAPHIC SOCIETY’S 27th ANNUAL

MT. HOOD HUCKLEBERRY FESTIVAL AND BARLOW TRAIL DAYS

2011 VENDOR & LIVING HISTORY EXHIBITOR

APPLICATION AND INFORMATION (SUBJECT TO MINOR CHANGES)

DATES: FRIDAY, AUGUST 26; SATURDAY, AUGUST 27; SUNDAY, AUGUST 28,2011

TIME: 9:00 A.M. UNTIL 6:00 P.M. FRIDAY; 9:00 A.M UNTIL 6:00 P.M. SATURDAY;

9:00 A.M. UNTIL 5:00 P.M. ON SUNDAY.

PLACE: MT. HOOD VILLAGE, 65000 E. U.S. HIGHWAY 26

IN THE VILLAGE OF WILDWOOD,OREGON, 2 MILES WEST OF WELCHES. .

PLACE: MT. HOOD VILLAGE, 65000 E. U.S. HIGHWAY 26 IN THE VILLAGE OF WILDWOOD, OREGON, 2 MILES WEST OF WELCHES.

PURPOSE OF THE FESTIVAL: THE THEME IS HUCKLEBERRIES AND OTHER WILD BERRIES, THE OREGON TRAIL, NATIVE AMERICAN AND PIONEER HISTORY, THE PRESERVATION OF THE ENVIRONMENT AND OTHER RESOURCES OF THE PEOPLE. THIS IS A CELEBRATION OF OUR NATURAL RESOURCES, OUR HISTORY, AND OTHER PUBLIC TREASURES.

TYPE OF MERCHANDISE WANTED: QUALITY, HAND-CREATED CRAFTS, SUCH AS JEWELRY, ARTWORK, NATURAL FURNITURE/TOYS, CRAFTS UTILIZING NATURAL MATERIALS, ETC., INCLUDING QUALITY ANTIQUES AND COLLECTABLES.

NOTE: WE RESERVE THE RIGHT TO DISMISS ANY VENDOR FROM THE FESTIVAL WHO DISPLAYS MERCHANDISE NOT APPROVED ON THEIR APPLICATION FORM - BE VERY SPECIFIC ON YOUR APPLICATION, WHETHER YOU ARE A NEW OR VETERAN VENDOR.

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SET-UP: THURSDAY, AUGUST 25 FROM 4:00-6:00 P.M., OR FRIDAY, AUGUST 26 FROM 8-9:00 A.M. {NOTE: NO PERSONNEL WILL BE AVAILABLE TO ASSIST YOU AT TIMES OTHER THAN THESE. LATE ARRIVALS ON THURSDAY WILL HAVE TO WAIT UNTIL FRIDAY MORNING FOR SITE CHOICE AND SET-UP. MT. HOOD VILLAGE PERSONNEL ARE NOT RESPONSIBLE FOR ASSISTING FESTIVAL VENDORS, AND CASCADE GEOGRAPHIC SOCIETY PERSONNEL ARE ONLY ON SITE DURING THE HOURS LISTED ABOVE.}

DAILY CLOSE-UP/TEAR-DOWN: 6:00 P.M. FRIDAY/SATURDAY, 5:00 P.M. SUNDAY. IT IS OUR STANDING POLICY TO ALLOW NO TEAR-DOWN BY ANY VENDOR PRIOR TO CLOSING TIME. IF YOU CHOOSE TO DO SO, IT IS LIKELY YOU WILL NOT BE INCLUDED IN FUTURE FESTIVALS.

FEE: $50 TOTAL FOR THE THREE DAYS. COMMERCIAL VENDORS (LIMITED): $100. SPECIFIC RESERVED SITES ($20 EXTRA) *NOTE: LIVING HISTORY EXHIBITOR'S FEE IS WAIVED FOR THOSE WHO QUALIFY.

RESERVATIONS. SPACE IS LIMITED, S0 BE SURE TO REGISTER EARLY. RETURN THE ATTACHED FORM WITH YOUR FEE TO RESERVE A 10' BY 10' SPACE. MAKE PAYMENT OUT TO CASCADE GEOGRAPHIC SOCIETY BY CHECK OR MONEY ORDER. NOTE: PAYMENT MUST BE RECEIVED WITH APPLICATION.

FACILITIES: THE COURTYARD WILL BE COVERED THIS YEAR, SO YOU WILL NOT NEED A SHELTER, ALTHOUGH YOU MAY USE ONE(IF IT FITS UNDER THE CANOPY) IF YOU CHOOSE. ALSO, THERE WIIL BE LIMITED INDOOR SPACE AVAILABLE IN THE EVERGREEN ROOM.

ELECTRICITY AND WATER: IF YOU NEED ELECTRICITY AND/OR WATER (WHICH 1S LIMITED), BE SURE TO NOTE YOUR REQUEST ON YOUR APPLICATION. YOU MUST PROVIDE YOUR OWN CORD (MINIMUM 100'), POWER STRIP, ETC.

TABLES AND CHAIRS: YOU NEED TO PROVIDE YOUR OWN TABLES AND CHAIRS.

CAMPING OPTIONS AVAILABLE AT MT. HOOD VILLAGE FOR APPROVED VENDORS: FULL HOOKUP FOR RV ~ $15 FIRST NIGHT, $7.50 SECOND/THIRD NIGHT. TO PARK RV/NO HOOKUP ~ $5 EACH NIGHT. TENT CAMPING ~ $5 EACH NIGHT. TO & DRY CAMP' IN VEHICLE/NO AMENITIES: FREE. THESE DISCOUNTS ARE FOR APPROVED VENDORS ONLY, AND ARE AVAILABLE FROM THE DAY PRIOR TO THE FESTIVAL AND THROUGH SUNDAY NIGHT. CALL MT. HOOD VILLAGE AT 503-622-4011 FOR CAMPING RESERVATIONS ONCE YOUR APPLICATION IS APPROVED - YOU MUST BE ON THEIR LIST TO RECEIVE THE DISCOUNTED RATES. ALL VENDOR VEHICLES WILL RECEIVE A PARKING PASS FOR IDENTIFICATION.

YOU MUST PROVIDE YOUR OWN SECURITY FOR YOUR BOOTH/SALE ITEMS. THERE WILL NOT BE ROOM FOR CAMPERS AND VEHICLES IN THE DISPLAY AREA OTHER THAN FOR INITIAL SET-UP AND FINAL TEAR-DOWN. MT. HOOD VILLAGE DOES LOCK UP THE INDOOR AREAS AT NIGHT.

APPLICATION FORM: ALL PARTICIPANTS ARE REQUIRED TO SUBMIT AN APPLICATION PRIOR TO THE FESTIVAL, WHICH MEANS THIS FORM MUST BE IN THE HANDS OF THE CASCADE GEOGRAPHIC SOCIETY PRIOR TO ANY PARTICIPANT'S ARRIVAL AT THE FESTIVAL SITE.

LIABILITY WAIVER: ALL PARTICIPANTS WILL BE REQUIRED TO SIGN A WAIVER PRIOR TO SET-UP AT THE FESTIVAL. THIS IS ON THE REVERSE SIDE OF YOUR APPLICATION FORM.

REFUNDS. NONE. NO EXCEPTIONS.

Miscellaneous information:

The "Evergreen Room" (indoor vending space) is walled with windows. No vendor will be allowed to set up in such a way as to block the windows (i.e. with wall hangings or such). In addition, if you request the Evergreen Room, be prepared to provide extra light (such as clip-on lamps with extension cords) if you are positioned in a corner space away from the windows. The Evergreen Room will be locked at night, and unlocked for vendor set-up 15 minutes prior to opening times on Saturday and Sunday (or as agreed-upon by the vendors themselves).

Cascade Geographic Society is a non-profit educational corporation that works in cooperation with Mt. Hood Village on the Mt. Hood Huckleberry Festival and the Salmon and Mushroom Festival; Cascade Geographic Society is staffed year-round entirely by unpaid volunteers who are primarily professional people who donate hundreds of hours of their free time for many educational projects. We look for vendors for our Festivals who are cooperative, fun to work with, and help to make these events educational and enjoyable!

email: cgsmthood@onemain.com

phone 503-622-4798

website: www.members.tripod.com/cgs-mthood

*

In 2010, celebrating our twenty-sixed annual “Mt. Hood Huckleberry Festival and Barlow Trail Days”!!!

Mt. Hood Huckleberry Festival and Barlow Trail Days 2010 application liability waiver on reverse side

[Note: forms not completely filled out, signed, or not sent with a stamped, self-addressed envelope may be rejected and not returned.]

 

PLEASE CHECK ONE:

Craft vendor _______ Living history exhibitor _______

 

PLEASE CHECK ONE:

Craft vendor _______Commerical Vendor_______ Living history exhibitor______

PLEASE CHECK ONE: (Please realize that indoor space is limited and will be assigned on a first-response basis., with no exceptions.)

*Space preference: Prefer indoor space _______or outdoor space _______

*See attached map for space choice information

*SPECIFIC Reserved space request with $20 additional fee if choice is available__________

NAME

___________________________________________________New ______ or returning _____ vendor?

STREET ADDRESS

_________________________________________________________________

CITY, STATE, ZIP

__________________________________________________________________

PHONE: _______________________________

Email:_____________________

PLEASE CHECK ONE:

Craft vendor _______ Commercial vendor _______ Living history exhibitor _______

PLEASE CHECK ONE: (Please realize that indoor space is limited and will be assigned on a first-response basis., with no exceptions.)

Prefer indoor space _______ or outdoor space _______ *SPECIFIC Reserved space request__________

[$20 additional fee]

NAME

____________________________________________________________________________ __

STREET ADDRESS

_________________________________________________________________

CITY, STATE, ZIP

__________________________________________________________________

PHONE: ____________________________________

EMAIL: __________________________________________

PRODUCTS: Please describe all crafts in detail (attach additional page if necessary); send photos if you are a new vendor. Acceptance or denial depends upon this information.

____________________________________________________________________________ _______________________ ____________________________________________________________________________ _______________________ ____________________________________________________________________________ _______________________ ____________________________________________________________________________ _______________________ ____________________________________________________________________________ _______________________

I have read all application information, and understand my responsibilities as a vendor.

Signature and date: _________________________________________________

For further information, please call (503) 622-4798/leave a detailed message.

Mail your application, liability waiver, and payment to:

Mt. Hood Huckleberry Festival, P.O. Box 398, Rhododendron, OR 97049, with a #10 or larger self-addressed, stamped envelope for acceptance or denial of application, return receipt, and map of the festival site. OR provide a working email address above, and your acceptance/denial information will be sent via email.

Cascade Geographic Society

P.O. Box 398

Rhododendron, OR 97049

 

Huckleberry Festival Vendor's Liability Waiver

 

 

I (we) understand that my attendance at the Mt. Hood Huckleberry Festival 2011 is voluntary. As a vendor at the “Festival”, I (we) agree to hold harmless Cascade Geographic Society, Inc., their Board of Directors, Officers, staff, and volunteers, and Mt. Hood Village, (a.k.a. Wonderland Preserve, Inc.), their Board of Directors, Officers, staff, and volunteers, from any physical or emotional injuries or property theft which I (we) may incur or be subject to upon the property of Mt. Hood Village. Cascade Geographic Society and Mt. Hood Village will make reasonable efforts to secure the Evergreen Room and to provide a safe environment for vendors; I (we) agree to provide my (our) own security to the best of my (our) ability, and to be solely responsible for my (our) physical and emotional safety and the security of my (our) products.

As a participant/vendor in the “Mount Hood Huckleberry Festival & Barlow Trail Days”, I agree to follow all of the rules of this “Festival” and those of Mt. Hood Village, and agree to take directions from and cooperate fully with the staff of Mt. Hood Village and Cascade Geographic Society personnel.

 

 

__________________________ _____________________________

Vendor's signature Vendor's signature

__________________________ _____________________________

Printed name Printed name

__________________________ _____________________________

Date Date